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Formal Letters: Structure and Layout

In this worksheet, students study a formal letter to recognise its form and content.

'Formal Letters: Structure and Layout' worksheet

Key stage:  KS 2

Curriculum topic:   Writing: Composition

Curriculum subtopic:   Write Non-Fiction

Difficulty level:  

Worksheet Overview

QUESTION 1 of 10

Letters can be written for many different reasons. The type of words we use and the way we set out a letter depend on its purpose (why it is written) and audience (who it is for).

 

Read the following letter and then answer the questions in the worksheet. Remember that you can look back at the introduction as often as you like by clicking on the Help button.

 

Pigling, Pigly & Co. Solicitors
Trotter Chambers
Sty Road

 20th February

Mr B. B. Wolf
Pack Road
Wolverhampton

 

Dear Mr Wolf

 

We are writing to you on behalf of our clients, Messrs Three Little Pigs, concerning damage you caused to two properties belonging to them.

 

They claim that you huffed and you puffed and you blew their houses down, forcing them to live in cramped conditions. Please understand that if this harassment does not cease, we will have to take further action.

 

On a separate matter, we must inform you that Miss Riding Hood is also concerned that you are occupying her grandmother's cottage and wearing her grandmother's clothes without her permission. Miss Riding Hood insists that you vacate the property immediately.

 

Please give these matters your urgent attention.

 

Yours sincerely

 

 

Trotter Pigling

 

T. Pigling

Senior Partner

What type of letter is this?

a chatty letter from one friend to another

a thank you letter from a child to a grandparent

a formal letter from a solicitor making a complaint

What is written right at the top of the letter?

the address of the person writing the letter

the address of the person who will receive the letter

the date

How does the solicitor sign off the letter?

Best wishes

Lots of love

Yours sincerely

Yours faithfully

The letter contains a lot of very formal language. Which words show that the solicitor is writing a letter for someone else?

 

Write the missing words in the answer box.

 

I am writing __________ our clients Messrs Three Little Pigs.

Which word is used in the letter to refer to what the wolf is doing to the pigs?

harassment

occupying

permission

Which formal word is used by the solicitor when he asks the wolf to leave Red Riding Hood's grandmother's cottage?

occupy

vacate

urgent

Which of the following layout features are used in the letter?

bullet points

paragraphs

pictures

numbers

bold print

  • Question 1

What type of letter is this?

CORRECT ANSWER
a formal letter from a solicitor making a complaint
EDDIE SAYS
This is a letter of complaint and is written in very formal language.
  • Question 2

What is written right at the top of the letter?

CORRECT ANSWER
the address of the person writing the letter
EDDIE SAYS
It is usual to write your own address at the top right-hand side of a formal letter.
  • Question 3

How does the solicitor sign off the letter?

CORRECT ANSWER
Yours sincerely
EDDIE SAYS
Both 'yours sincerely' and 'yours faithfully' can be used to sign off a formal letter. We normally use 'yours sincerely' when we know the name of the person we are writing to. If we start a letter with 'Dear Sir' or 'Dear Madam' then we normally use 'yours faithfully'.
  • Question 4

The letter contains a lot of very formal language. Which words show that the solicitor is writing a letter for someone else?

 

Write the missing words in the answer box.

 

I am writing __________ our clients Messrs Three Little Pigs.

CORRECT ANSWER
on behalf of
EDDIE SAYS
The phrase 'on behalf of' is very common in formal letters when people are writing a letter for someone else.
  • Question 5

Which word is used in the letter to refer to what the wolf is doing to the pigs?

CORRECT ANSWER
harassment
EDDIE SAYS
The verb 'to harass' means to keep on bothering, tormenting or irritating someone.
  • Question 6

Which formal word is used by the solicitor when he asks the wolf to leave Red Riding Hood's grandmother's cottage?

CORRECT ANSWER
vacate
EDDIE SAYS
The verb 'vacate' means to leave somewhere.
  • Question 7

Which of the following layout features are used in the letter?

CORRECT ANSWER
paragraphs
EDDIE SAYS
The letter is divided into paragraphs dealing with different points. Features such as bullet points and pictures are not normally used in a formal letter.
---- OR ----

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